Community Management 

CMA is our management company, Winner of the American Business Ethics Award and Greater Dallas Business Ethics Award.

Easily empower yourself by creating your CMA account in just three steps:

  • Visit cmamanagement.com or use the provided QR code.
  • Navigate to Homeowner Login > Sign In > Create Account.
  • Fill out the form and click 'Register.'

 Board Meetings

Each year we have four (4) board meetings and we try to have them on the first Monday every 3 months (March, June, Sept and Dec).

The schedule for 2025:

 

  • March 3 - Annual Meeting, Monday at 6:30p
  • June 2, Monday at 6:30p
  • September 3, Wednesday at 630p
  • December 1, Monday at 630p

 

Annual Meeting - The annual meeting is the most important to attend for many reasons.

  • Elect one or two board directors (depending on the year) which requires a quorum of 10% of the neighborhood (49 homes) who can be in person or via proxy. Can’t attend? Sign and submit a proxy form (to be provided) so we can meet the required quorum.
  • The board elects officer positions - President, Vice President, Secretary, Treasurer and At large.

Rental Regulations

  • Maximum of 15% of homes can be leased at any time.
  • Owners can lease only after twelve (12) months of inhabiting the home.
  • Lease term must be at least six (6) consecutive months.
  • Homes can only be leased in their entirety.
  • All owners leasing a home must submit a lease registration form to the HOA for each tenant/lease and pay the yearly lease registration fee.

 

Call for Committee Volunteers

We have a number of committees which are always looking for volunteers. It is a great way to get involved if you want to run for the board. Please reach out to the board.

Board Email PHNEBoard@Gmail.com.

 

  • Social – The Board wants to bring the neighborhood together with social activities for all ages so ideas and volunteers are needed.
  • Landscape – Do you have an interest and ideas for our landscaping?  Please join the committee to share ways to enhance and maintain our common areas which are considered and prioritized each year based on the need and budgetary considerations.  Yard of the Month is always enjoyable to select neighbors who have contributed to the overall beauty of our community.
  • Audit – Calling neighborhood CPAs to volunteer for the yearly audit as lead by the treasurer.
  • Communications – Help get the word out about progress, activities and events in the neighborhood as well as keep the website updated.

Board of Directors

The PHN Board of Directors, made up of five elected homeowners, is responsible for making strategic and financial decisions for our community. Depending on the year, either one or two board positions are up for election in the each annual meeting. What is asked of the board members and what they are requested to perform:

  • Maintain and improve our amenities.
  • Preserve common areas - trees & landscaping.
  • Protect curb appeal by upholding standards for the care, protection, and enhancement of property values.

 

What’s Involved?

  • Term is three years each (staggered so that either one or two are up for election each year).
  • Quarterly board meetings, monthly workshops, ad-hoc meetings, and head committees.
  • Timely addressing of director business email/ text and hear and vote on appeals.
  • Ensure and be responsive to input from the community via official channels.

 

Candidate Guidelines

  • Act in good faith for the Association’s best interests. Consistently consider what is best for all members.
  • Act with appropriate care and caution, seeking advice from experts when appropriate.
  • Act within scope of authority. Become thoroughly familiar with our HOA’s governing documents.
  • Prevent personal gain. Board members are expected to not take personal advantage of business opportunities related to association affairs, engage in HOA business that is a conflict of interest, nor accept gifts from vendors seeking to do business with the association.

 

Would You Make a Great HOA Board Member?

  • You’re a leader
  • Have a passion for your community
  • Can be objective
  • Value relationships
  • Tenacious and follow up
  • A good mediator
  • Have a student mind set
  • A team player
  • Strategic
  • Reliable and consistently show up

Architectural Control/Review Committee (ACC/ ARC)

Anytime you are making modifications or changes to your structure or property, you are required to submit a request to the ACC/ARC (ACC and ARC are interchangeable terms).

  • Examples include new roofs, fences, pergolas, patio covers, patios, electrical gates, pools, backyard kitchens, painting that is substantially different from the current color, windows, etc. 
  • The ACC/ARC is composed of homeowners (no board of directors) and the purpose is to maintain aesthetic unity within the community as well as ensure that all of our property values are protected when additions are made within our neighborhood.
  • Submit ACC/ARC by logging into the CMA website (cmamanagement.com) and follow these steps:
    1. Select “ACC Requests” from the “Account Info” menu
    2. Review the information provided on that page
    3. Click the "Add ACC Request" button to start the application process
    4. Include required information applicable to your project (such as dimensions, brand, color name, type of materials to be used, etc.)
    5. Upload required supporting documentation (such as your plat survey, images of the paint or stain color or drawings)

 

If you have any questions during the application process, please reach out to CMA's Administrative Services team at acc@cmamanagement.com.